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AGENDA
REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS
GRANITE CITY PARK DISTRICT

Wednesday April 22, 2015 7:00 PM

I. ROLL CALL

II. MINUTES AND ATTACHMENTS OF THE REGULAR
MEETING OF April 8, 2015 ................................................................................pages 823-826

III. COMMITTEE REPORTS .........................................................................................page 827

IV. FINANCE REPORT...................................................................................................pages 828-840

V. TREASURER’S REPORT ........................................................................................pages 841-861

VI. COMMUNICATIONS

A. Request for use of Facilities

1. Request from Susan Theis to have a bounce house at shelter # 2
On May 3, 2015……………………………………………………………page 862

2. Request from Calvary Baptist Church to use the Centennial
Pavilion on August 9th 2015 for evening worship service……………page 863

3. Request from Mosaic Pregnancy & Health Center
To hold annual walk on September 19th, 2015…………………………page 864




B. Other Communications

1. Final Tax Settlement Sheet from Madison County…………………..pages 865-866

2. 2014 Property Tax Extension to be paid 2015/2016 as
Provided by the Madison County Clerk……………………………...page 867


3. Petition for disconnection from the Granite City Park District
from Mr. & Mrs. Valencia, Mr. & Mrs. Storm and Mr. & Mrs.
Barunica……………………………………………………………….pages 868-869

VII. OLD BUSINESS

None

VIII. NEW BUSINES

A. Resolution to transfer funds from the park bond series 2009 to
repay monies provided from the general operating fund………………..pages 870-871


B. Resolution recognizing the contributions of Commissioner
Ron Stern……………………………………………………………………….page 872

IX. MAINTENANCE REPORT ………………………….….………………………page 873

X. RECREATION REPORT .........................................................................................page 874

XI. POOL REPORT …………………………….…………...……............................. page 875

XII. ICE RINK REPORT ……........................................................................................ page 876

XIII. CONCESSION REPORT..................................................................................... page 877

XIV. GOLF COURSE REPORT …………………..……..……..……..…….............. page 878

XV. DIRECTOR’S REPORT


IF PROSPECTIVE ATTENDEES REQUIRE AN INTERPRETER OR OTHER ACCESS ACCOMMODATION NEEDS, PLEASE CONTACT THE GRANITE CITY PARK DISTRICT OFFICE AT 618-877-3059 NO LATER THAN 72 HOURS PRIOR TO THE COMMENCEMENT OF THE MEETING TO ARRANGE ACCOMODATIONS.





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GRANITE CITY PARK DISTRICT MINUTES

APRIL 8, 2015


AGENDA
ITEM:

I. ROLL CALL

Vice President Hoffman called the meeting to Order at 7:00 p.m. Commissioners answering Roll Call were Craig Sykes, Ray Hoffman, Don Harris and Ron Stern. Also in attendance were Director of Parks and Recreation David Williams and Secretary Judy Curry. Ron Parente and Attorney Ryan Robertson were unable to attend tonight’s meeting.

II. MINUTES AND ATTACHMENTS OF THE REGULAR MEETING OF MARCH 15, 2015. (Pages 786 – 791).

Motion to approve the minutes and attachments of the regular meeting of March 15, 2015, as presented, was made by Commissioner Stern, second by Commissioner Harris. All Commissioners in attendance voted “aye”. Motion carried.

III. MINUTES AND ATTACHMENTS OF THE SPECIAL MEETING OF APRIL 1, 2015. (Pages 792 – 793).

Motion to approve the minutes and attachments of the Special Meeting of April 1, 2015, as presented, was made by Commissioner Harris, second by Commissioner Stern. All Commissioners present voted “aye”. Motion carried.

IV. COMMITTEE REPORTS. (Page 794).

A. FINANCE COMMITTEE – Ron Stern, Chairman.

No report.

B. ENGINEERING COMMITTEE – Don Harris, Chairman.

No report.



C. MUNICIPAL RELATIONS – Craig Sykes, Chairman.

No report.

D. RULES, PERSONNEL POLICY – Ray Hoffman, Chairman.

No report.

V. COMMUNICATIONS

A. Request for use of facilities.

None.

B. Other Communications.

None.

VI. OLD BUSINESS

None.

VII. NEW BUSINESS

A. Resolution approving Subrecipient Agreement between Madison County, Illinois and the Granite City Park District for 2015 PEP Grant Funds. (Pages 795 – 820).

Having received a copy of the Resolution approving Subrecipient Agreement between Madison County, Illinois and the Granite City Park District for 2015 PEP Grant Funds in our Agenda packet, reading and understanding same, a Motion to adopt the Resolution as presented was made by Commissioner Harris, second by Commissioner Sykes. All Commissioners present voted “aye”. Motion carried.

B. Discussion and possible action regarding the 2015 Summer Program fees and facility rental charges. (Pages 821 – 822).

Following discussion by the Board, a Motion to increase all 2015 Summer Program Fees by 15%, with the exception of Aerobics, was made by Commissioner Harris, second by Commissioner Stern. All Commissioners present voted “aye”. Motion carried.




VIII. DIRECTOR’S REPORT.

A. A 9 hole golf outing for existing and potential sponsors is being planned as part of the Patriots in the Park sponsorship effort. This event will be held on Friday, April 24th at noon and includes lunch and an opportunity to meet with sponsors. Commissioners are encouraged to attend.

B. Refer to the proposed music for the 2015 fireworks. Although the committee is still reviewing, a recommendation will be made next week.

C. The Summer 2015 brochure is in the final stages. Any Commissioner who would like a new picture, please advise.

D. Golf Course Manager Brian Stitch has been meeting with representatives from Golf Now On-Line Tee Time Company to discuss their product for Legacy Golf Course. They will provide an automated on line tee time reservation system, web site development and a computer to manage the sales. In exchange they will receive one foursome per day that they can sell at a discounted rate. Details are still being worked out.



All business concluded, Motion to adjourn was made by Commissioner Sykes, second by Commissioner Stern. Meeting adjourned at 7:25 p.m.

/jac





If prospective attendees require an interpreter or other access accommodation needs, please contact the Granite City Park District office at 618-877-3059 no later than 72 hours prior to the commencement of the meeting to arrange accommodations.







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