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- GRANITE CITY PARK DISTRICT MINUTES
FEBRUARY 24, 2016

AGENDA
ITEM:

I. ROLL CALL

President Parente called the meeting to Order at 7:00 p.m. Commissioners answering Roll Call were Craig Sykes, Ray Hoffman, Ron Parente, Don Harris and Ron Dillard. Also in attendance were Director of Parks and Recreation David Williams, Attorney Ryan Robertson, Golf Course Manager Brian Stitch, Facilities Manager Justin Brinkmeyer, Garden and Memorials Supervisor Gary Ford, Maintenance Supervisor Brad Boone and Secretary Judy Curry. Recreation Supervisor Shelly Shipley unable to attend tonight’s meeting.

II. MINUTES AND ATTACHMENTS OF THE REGULAR BOARD MEETING OF FEBRUARY 10, 2016. (Pages 702 – 705).

Motion to approve the minutes and attachments of the regular meeting of February 10, 2016 was made by Commissioner Hoffman, second by Commissioner Dillard. All Commissioners present voted “aye”. Motion carried.

III. COMMITTEE REPORTS. (Page 706).

A. FINANCE COMMITTEE – Don Harris, Chairman.

No report.

B. ENGINEERING COMMITTEE – Ron Dillard, Chairman.

No report. Commissioner Dillard informed members of the Board that the deadline for the cart paths at Legacy is March 31, 2016.

C. MUNICIPAL RELATIONS – Craig Sykes, Chairman.

No report.

D. Rules, Personnel Policy – Ray Hoffman, Chairman.

No report.

IV. FINANCE REPORT. (Pages 707 – 716).

Motion to approve the Finance report, as presented, was made by Commissioner Dillard, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

V. TREASURER’S REPORT. (Pages 717 – 737).

Motion to approve the Treasurer’s report, as presented, was made by Commissioner Harris, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.

VI. COMMUNICATIONS

A. Request for use of Facilities

1. Request from the Friends of the Library to use the Granite City Park District Ice Rink to hold book sale from May 31 – June 4, 2016. (Page 738).

Director Williams recommends approval of this annual request from the Friends of the Library and advised the requested facilities are available.

Motion to approve the request from the Friends of the Library, as presented, was made by Commissioner Hoffman, second by Commissioner Sykes. All Commissioners present voted “aye”. Motion carried.

2. Request from TWIG to distribute summer lunches at Worthen Park, Tri-City Park, Triangle Park, Lincoln Place Community Center and Wilson Park during the summer of 2016 and to hang banners at each location. (Page 739).

Director Williams recommends approval of the request from TWIG but does not want to place a banner at the Wilson Park, as requested. There is no other facility that the banners should be denied.

Motion to approve the request from TWIG, as presented, was made by Commissioner Hoffman, second by Commissioner Dillard. All Commissioners present voted “aye”. Motion carried.

B. Other Communications

None.


VII. OLD BUSINESS

None.

VIII. NEW BUSINESS

A. Resolution to apply for Park Commission funds from Madison County. (Page 740).

Having received a copy of the Resolution to apply for Park Commission funds from Madison County in our Agenda packet, reading and understanding same, a Motion to approve the Resolution was made by Commissioner Hoffman, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

B. Resolution to secure bond counsel and execute engagement letter with Chapman & Cutler, Attorneys at Law for the Series 2016 General Obligation Bond Issue. (Pages 741 – 751).

Having received a copy of the Resolution to secure bond counsel and execute engagement letter with Chapman & Cutler for the Series 2016 General Obligation Bond Issue in our Agenda packet, reading and understanding same, a Motion to approve the Resolution was made by Commissioner Hoffman, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

C. List of Recommended new Hires. (Pages 752 – 753).

Motion to approve the list of recommended new hires was made by Commissioner Hoffman, second by Commissioner Sykes. All Commissioners present voted “aye”. Motion carried.

IX. MAINTENANCE REPORT. (Page 754).

Duly noted.

X. RECREATION REPORT. (Page 755).

Duly noted.

XI. POOL REPORT. (Page 756).

Duly noted.

XII. ICE RINK REPORT. (Page 757).

Duly noted.

XIII. CONCESSION REPORT. (Page 758).

Duly noted.

XIV. GOLF COURSE REPORT. (Page 759).

Duly noted.

XV. DIRECTOR’S REPORT

A. We still have some issues with the School District and liability issues getting the Grigsby Intramural program up and running. The attorneys for the School District and the Park District are working to create a facility agreement but in the meantime we have agreed to move forward with the program.

B. The PEP grant application is nearing completion as we are waiting on some quotes for playground equipment and main pool pump. The application is due by Thursday, March 3rd.

C. As part of the PEP grant we are planning on installing new fall protection “playground mulch” to many areas within the Park District. It should also be noted that Kevin Harris contacted the Park regarding a possible mission project for his church, Unity Baptist Church. Under the direction of the Park District Maintenance Department, they have volunteered to put together a crew for Saturday, April 16th to help spread the new mulch on the main playground in Wilson Park.

D. Graybar is assisting the Park District with the Tennis Court and Pool Lighting projects that was submitted in the summer of last year. We have updated our application with the State of Illinois and have been placed on the waiting list until budget is approved. Madison County Solid Waste Department has also been contacted to keep them up to date on the status in hopes they will continue to hold the 2015 grand award. The 2016 Sustainability applications are due by the end of March. It remains our intention to apply; however, with receiving the grant in 2015 and the fact it is still pending I am not very confident in the outcome.

E. The heavy winds of February 24th caused a number of issues throughout the Park District. The net at Hole #7 of Legacy Golf Course completely collapsed bending to 20’ poles to the ground and a large tree crushed the glider stand in the main garden. The damage has been photographed and submitted to IPARKS. We hope to have an adjuster here within the next few days. The glider swing in the garden is very old and may be difficult to replace.




All business concluded, Motion to adjourn was made by Commissioner Hoffman, second by Commissioner Harris. Meeting adjourned at 7:35 p.m.


/jac








If prospective attendees require an interpreter or other access accommodation needs, please contact the Granite City Park District office at 618-877-3059 no later than 72 hours prior to the commencement of the meeting to arrange accommodations.

-
AGENDA
REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS
GRANITE CITY PARK DISTRICT

Wednesday, February 24, 2016 7:00 PM

I. ROLL CALL

II. MINUTES AND ATTACHMENTS OF THE REGULAR BOARD
MEETING OF FEBRUARY 10, 2016 ...............................................................pages 702-705

III. COMMITTEE REPORTS ......................................................................................pages 706

IV. FINANCE REPORT...............................................................................................pages 707-716

V. TREASURER’S REPORTS……………………...................................................pages 717-737

VI. COMMUNICATIONS

A. Request for use of Facilities

1. Request from the Friends of the Library to use the
Granite City Park District Ice rink to hold book sale
from May 31 – June 4, 2016………………………………………..page 738

2. Request from TWIG to distribute summer lunches at Worthen
Park, Tri-City Park, Triangle Park, Lincoln Place Community
Center and Wilson Park during the summer of 2016, and to
Hang banners at each location……………………………………….page 739




B. Other Communications

None

VII. OLD BUSINESS

None




VIII. NEW BUSINES

1. Resolution to apply for Park Commission Funds from
Madison County…………………………………………………………….page 740

2. Resolution to secure bond counsel and execute engagement
Letter with Chapman & Cutler, Attorneys at Law for the
Series 2016 General Obligation Bond Issue……………………………….pages 741-751

3. List of Recommended new hires……………………………………………pages 752-753



IX. MAINTENANCE REPORT ………………………….….………………………page 754

X. RECREATION REPORT .........................................................................................page 755

XI. POOL REPORT………………………………………………………….……..….page 756

XII ICE RINK REPORT ……........................................................................................page 757

XIII. CONCESSION REPORT..................................................................................... page 758

XIV. GOLF COURSE REPORT …………………..……..……..……..…….............. page 759

XV. DIRECTOR’S REPORT


IF PROSPECTIVE ATTENDEES REQUIRE AN INTERPRETER OR OTHER ACCESS ACCOMMODATION NEEDS, PLEASE CONTACT THE GRANITE CITY PARK DISTRICT OFFICE AT 618-877-3059 NO LATER THAN 72 HOURS PRIOR TO THE COMMENCEMENT OF THE MEETING TO ARRANGE ACCOMODATIONS.








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