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- AGENDA
REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS
GRANITE CITY PARK DISTRICT

Tuesday, November 22, 2016 7:00 PM

I. ROLL CALL


II. MINUTES AND ATTACHMENTS OF THE REGULAR BOARD
MEETING OF November 9, 2016......................................................................pages 594-596

III. COMMITTEE REPORTS .....................................................................................page 597

IV. FINANCE REPORT...............................................................................................pages 598-613

V. TREASURER’S REPORTS……………………..................................................pages 614-634

VI. COMMUNICATIONS

A. Request for use of Facilities

NONE

B. Other Communications

NONE

VII. OLD BUSINESS

None

VIII. NEW BUSINES



1. AN ORDINANCE PROVIDING FOR THE ISSUE OF $180,000 GENERAL
OBLIGATION REFUNDING PARK BONDS, SERIES 2016A, TO PROVIDE
THE REVENUE SOURCE FOR THE PAYMENT OF OUTSTANDING OBLIGATIONS
OF THE PARK DISTRICT AND FOR THE PAYMENT OF THE EXPENSES
INCIDENT THERETO, PROVIDING FOR THE LEVY OF A DIRECT ANNUAL
TAX SUFFICIENT TO PAY THE PRINCIPAL AND INTEREST ON SAID BONDS,
AND AUTHORIZING THE SALE OF SAID BONDS TO THEBANK
OF EDWARDSVILLE…………………………………………………………... pages 635-672


2. Discussion and possible action regarding 2017 Golf Pass Book pricing………..page 673

3. List of recommended new hires ............................................…………….….pages 674


IX. MAINTENANCE REPORT ………………………….….……………………page 675

X. RECREATION REPORT ......................................................................................page 676

XI. POOL REPORT………………………………………………………….…...….page 677

XII ICE RINK REPORT …….......................................................................................page 678

XIII. CONCESSION REPORT.................................................................................... page 679

XIV. GOLF COURSE REPORT …………………..……..……..……..…….............. page 680

XV. DIRECTOR’S REPORT


IF PROSPECTIVE ATTENDEES REQUIRE AN INTERPRETER OR OTHER ACCESS ACCOMMODATION NEEDS, PLEASE CONTACT THE GRANITE CITY PARK DISTRICT OFFICE AT 618-877-3059 NO LATER THAN 72 HOURS PRIOR TO THE COMMENCEMENT OF THE MEETING TO ARRANGE ACCOMODATIONS.

- GRANITE CITY PARK DISTRICT MINUTES
OCTOBER 26, 2016
AGENDA
ITEM:

I. ROLL CALL

President Parente called the meeting to Order at 7:00 p.m. Commissioners answering Roll Call were Craig Sykes, Ray Hoffman, Ron Parente, Don Harris and Ron Dillard. Also in attendance were Director of Parks and Recreation David Williams, Attorney Eric Robertson, Golf Course Manager Brian Stitch, Recreation Supervisor Shelly Shipley, Facilities Manager Justin Brinkmeyer, Maintenance Supervisor Brad Boone and Secretary Judy Curry. Attorney Ryan Robertson unable to attend tonight’s meeting.

II. MINUTES AND ATTACHMENTS OF THE REGULAR BOARD MEETING OF SEPTEMBER 28, 2016. (Pages 479 – 482).

Motion to approve the minutes and attachments of the regular board meeting of September 28, 2016, as presented, was made by Commissioner Harris, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.

III. Committee reports. (Page 483).

A. FINANCE COMMITTEE – Don Harris, Chairman.

No report.

B. ENGINEERING COMMITTEE – Ron Dillard, Chairman.

No report.

C. MUNICIPAL RELATIONS – Craig Sykes, Chairman.

No report.

D. RULES, PERSONNEL POLICY – Ray Hoffman, Chairman.

No report.



IV. FINANCE REPORT. (Pages 484 – 496).

Motion to approve the Finance report, as presented, was made by Commissioner Dillard, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

V. TREASURER’S REPORT. (Pages 497 – 518).

Motion to approve the Treasurer’s report, as presented, was made by Commissioner Sykes, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

VI. COMMUNICATIONS

A. Request for use of Facilities

1. Request from Lincoln Place Heritage Association to use Lincoln Place Community Center on various dates in 2016 and 2017. (Page 519).

Director Williams recommends approval of the request from Lincoln Place Heritage Association, as presented.

Motion to approve the request from Lincoln Place Heritage Association, as presented, was made by Commissioner Dillard, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.

B. Other Communications

1. Thank you letter from Lincoln Place Heritage Association for assistance with the annual Heritage Festival. (Page 520).

Duly noted.

2. Thank you letter from Mr. and Mrs. Nicholas Ryan for Summer Adult Swim program. (Page 521).

Duly noted.

VII. OLD BUSINESS

None.




VIII. NEW BUSINESS

A. Resolution approving Change Order No. 1 for contract for rehabilitation of Granite City Park District Ice Rink and Park Office asphalt surfaces. (Pages 522 – 526).

Having received a copy of the Resolution approving Change Order No. 1 for contract for rehabilitation of Granite City Park District Ice Rink and Park Office asphalt surfaces in our Agenda packet, reading and understanding same, a Motion to approve the Resolution, as presented, was made by Commissioner Dillard, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

B. Discussion and possible action regarding the draft of the Granite City Park District Basic Financial Statements and Auditor’s Report for the year ending April 30, 2016. (Pages 527 – 562).

Following discussion by all members of the Board, Motion to accept the Granite City Park District Basic Financial Statements and Auditor’s report for year ending April 30, 2016 and authorize the Director to place on file with the State and County was made by Commissioner Hoffman, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

C. Bid opening and award for surplus equipment.
The surplus equipment is as follows:
1) 1995 Chevrolet S-10 Pick-up – Minimum bid $350
2) 1998 Jeep Cherokee – Minimum bid $350
3) 1997 Crown Victoria – Minimum bid $350
4) 2002 Ford Explorer – Minimum bid $500

Board of Commissioners proceeded to open the bids during this board meeting with all bids received listed below:
1) 1995 Chevrolet S-10 Pick-up No bids received
2) 1998 Jeep Cherokee $450.00 by Taylor Hull
3) 1997 Crown Victoria $551.00 by Ina LeMaster AND
$400.00 by Mike Hahn
4) 2002 Ford Explorer $550.00 by Paul Schrage


Following the opening of the bids, Attorney Eric Robertson prepared a Resolution for the Board’s review. Motion to read the Resolution to accept the most reasonable bids for surplus equipment (1998 Jeep Cherokee to Taylor Hull, 1997 Crown Victoria to Ina LeMaster and 2002 Ford Explorer to Paul Schrage) was made by Commissioner Harris, second by Commissioner Sykes. All Commissioners present voted “aye”. Motion carried and Attorney Eric Robertson read the Resolution.

Following the reading, a Motion to approve the Resolution, as presented, was made by Commissioner Dillard, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

D. List of recommended new hires. (Pages 563 – 564).

Motion to approve the list of recommended new hires was made by Commissioner Harris, second by Commissioner Sykes. All Commissioners present voted “aye”. Motion carried.

IX. MAINTENANCE REPORT. (Page 565).

Duly noted.

X. RECREATION REPORT. (Page 566).

Duly noted.

Director Williams informed members of the Board that Recreation Supervisor Shelly Shipley has worked very hard to plan the Halloween party with the cooperation of wives of the Police Department and Fire Department. Also, the flag football program was a big success and staff did an outstanding job.

XI. POOL REPORT. (Page 567).

Duly noted.

XII. ICE RINK REPORT. (Page 568).

Duly noted.

XIII. CONCESSION REPORT. (Page 569).

Duly noted.

XIV. GOLF COURSE REPORT. (Page 570).

Duly noted.


XV. DIRECTOR’S REPORT

A. The Graybar Tennis Court/Pool Lighting project is moving forward. Final plans for upgrades are being reviewed and a meeting with representatives from Guarantee Electric will be held in the next few days. Paper work has been completed with the Department of Commerce and Economic Opportunity. Madison County Solid Waste has been contacted to insure our grant funds are still in place for this project. We should be able to complete this project prior to the end of the year.

B. The Shelter project is moving forward and all the shelter structures have been taken down. Removal of existing pads is underway. The contractor has made an initial pay request that is currently being reviewed by the architect.





All business concluded, Motion to adjourn was made by Commissioner Dillard, second by Commissioner Harris. Meeting adjourned at 7:30 p.m.

/jac






Downloads:
Board Meeting Minutes June 8, 2016 -




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