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AGENDA
REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS
GRANITE CITY PARK DISTRICT

Wednesday, December 16, 2015 7:00 PM

I. ROLL CALL

II. MINUTES AND ATTACHMENTS OF THE REGULAR BOARD
MEETING OF NOVEMBER 24, 2015 ...............................................................pages 522-526

III. COMMITTEE REPORTS ......................................................................................page 527

IV. FINANCE REPORT...............................................................................................pages 528-537

V. TREASURER’S REPORTS……………………...................................................pages 538-558

VII. COMMUNICATIONS

A. Request for use of Facilities

NONE

B. Other Communications

NONE


IX. OLD BUSINESS

None



X. NEW BUSINES

1. Discussion and possible action regarding the Granite City
Park District Basic Financial Statements and Independent
Auditor’s Report for the year ending April 30, 2105…………………..pages 559-589



2. Discussion and possible action regarding the proposed
Full Time Salaried Employees Sick Leave Policy………………………..pages 590-591


3. Discussion and possible action regarding the proposed 2016
Rate and policy changes at the Legacy Golf Course……………………..pages 592-593

4. Discussion and possible action regarding the America’s Central
Port District tax increment finance plan…………………….……..….to be provided

5. Discussion and possible action regarding a contract extension for
Rickey Brother’s Asphalt and the Legacy Golf Course Phase III
Cart Path Improvement project………………………………………..to be provide





XI. MAINTENANCE REPORT ………………………….….………………………page 594

XII. RECREATION REPORT .........................................................................................page 595

XIII. POOL REPORT………………………………………………………….……..….page 596

XIV ICE RINK REPORT ……........................................................................................page 597

XV. CONCESSION REPORT..................................................................................... page 598

XVI. GOLF COURSE REPORT …………………..……..……..……..…….............. page 599

XVII DIRECTOR’S REPORT


IF PROSPECTIVE ATTENDEES REQUIRE AN INTERPRETER OR OTHER ACCESS ACCOMMODATION NEEDS, PLEASE CONTACT THE GRANITE CITY PARK DISTRICT OFFICE AT 618-877-3059 NO LATER THAN 72 HOURS PRIOR TO THE COMMENCEMENT OF THE MEETING TO ARRANGE ACCOMODATIONS.





- GRANITE CITY PARK DISTRICT MINUTES
NOVEMBER 24, 2015

AGENDA
ITEM:

I. ROLL CALL

President Parente called the meeting to Order at 7: p.m. Commissioners answering Roll Call were Ray Hoffman, Ron Parente, Don Harris and Ron Dillard. Also in attendance were Golf Course Manager Brian Stitch, Facilities Manager Justin Brinkmeyer, Garden and Memorials Supervisor Gary Ford, Maintenance Supervisor Brad Boone and Secretary Judy Curry. Commissioner Sykes and Recreation Supervisor unable to attend tonight’s meeting.

II. MINUTES AND ATTACHMENTS OF THE REGULAR BOARD MEETING OF NOVEMBER 11, 2015. (Pages 419 – 421).

Motion to approve the minutes and attachments of the regular meeting of November 11, 2015, as presented, was made by Commissioner Hoffman, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

III. COMMITTEE REPORTS (Page 422).

A. FINANCE COMMITTEE – Don Harris, Chairman.

No report.

B. ENGINEERING COMMITTEE – Ron Dillard, Chairman.

Commissioner Ron Dillard advised the Golf Cart presentation went well following the last Committee meeting. No other report.

C. MUNICIPAL RELATIONS – Craig Sykes, Chairman.

No report.

D. RULES, PERSONNEL POLICY – Ray Hoffman, Chairman.

No report.


IV. FINANCE REPORT. (Pages 423 – 435).

Motion to approve the Finance report, as presented, was made by Commissioner Harris, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.

V. TREASURER’S REPORT. (Pages 436 – 456)

Motion to approve the Treasurer’s report, as presented, was made by Commissioner Hoffman, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

VI. COMMUNICATIONS

A. Request for use of Facilities

1. Requests from Madison County Clerk Debra Ming Mendoza to use Lincoln Place Community Center, Brown Recreation Center and the Ice Rink for the General Primary Election to be held on March 15, 2016. (Pages 457 – 459).

Motion to approve requests for facilities by Madison County Clerk Debra Ming Mendoza was made by Commissioner Hoffman, second by Commissioner Dillard. All Commissioners preset voted “aye”. Motion carried.

B. Other Communications

None.

VII. OLD BUSINESS

None.

VIII. NEW BUSINESS

A. Ordinance 473 making a tax levy for the Granite City Park District of Madison County, Illinois for the fiscal year beginning May 1, 2015 and ending April 30, 2016. (Pages 460 – 474).

Motion to read Ordinance 473 was made by Commissioner Harris, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.

Attorney Ryan Robertson then read Ordinance 473 and following the reading a Motion was made by Commissioner Hoffman, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

B. Ordinance 474 providing for the issue of $180,000 General Obligation Refunding Park Bonds, Series 2015 to provide the revenue source for outstanding obligations of the Park District and for the payment of the expenses incident thereto, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds and authorizing the sale of said bonds to The Bank of Edwardsville. (Pages 474 – 512).

Having received a copy of Ordinance 474 in our Agenda packet, reading and understanding same, a Motion to approve Ordinance 474 was made by Commissioner Hoffman, second by Commissioner Dillard. All Commissioners present voted “aye”. Motion carried.

C. Ordinance 475 abating the tax heretofore for the year 2015 to pay debt service on General Obligation Park Bonds (Alternative Revenue Source) series 2009 of the Granite City Park District, Madison County, Illinois.

Having received a copy of Ordinance 475 in our Agency packet, reading and understanding same, Motion to approve the Ordinance as presented was made by Commissioner Dillard, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.

D. Discussion and possible action regarding a 5 year lease of 60 golf carts and three utility vehicles for the Legacy Golf Course.

Following a lengthy review, Director Williams recommends Club Car.

Motion to read the Ordinance awarding bid to Club Car was made by Commissioner Hoffman, second by Commissioner Dillard. All Commissioners present voted “aye”. Motion carried.

Attorney Ryan Robertson then read the Ordinance and following the reading a Motion to approve the Ordinance was made by Commissioner Hoffman, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

IX. MAINTENANCE REPORT. (Page 516).

Duly noted.


X. RECREATION REPORT. (Page 517).

Duly noted. (Director Williams prepared in Shelly’s absence)

XI. POOL REPORT. (Page 518).

Duly noted.

XII. ICE RINK REPORT. (Page 519).

Duly noted.

XIII. CONCESSION REPORT. (Page 520).

Duly noted.

XIV. GOLF COURSE REPORT. (Page 521).

Duly noted.

XV. DIRECTOR’S REPORT

A. The Rip-Rap project at Legacy Golf Course is complete. The cart path project is still on hold waiting on the contractor, Rickey Brothers. Today, their representative stated that they were backed up but still working to complete the job this year. Based on the contact they have until December 16th to complete the project.

B. Registration with TASC for the ACE (affordable care act) has been completed. Training begins next week in order to prepare the yearend report.

C. Initial draft of the audit is complete and will be presented to the Board at December 16th meeting.

D. Superintendent Greenwald has contacted the Park District requesting that a meeting be held with Jim Greenwald along with his staff members to discuss developing intermural programs at Grigsby School. Meeting is scheduled for Thursday, December 3rd at the School District Board office.

E. Park District staff and I continue to work on projects for the possible issuance of General Obligation Bonds for improvement to Park District facilities and equipment. Recommend the Board consider holding an Engineering Committee to work on details as well as identifying projects for the 2016 PEP grant program. Commissioner Dillard called for an Engineering Committee meeting to be held at 6:00 p.m. prior to the regular meeting of December 16, 2015. There were no objections by any other member of the Board.

All business concluded, Motion to Adjourn was made by Commissioner Harris, second by Commissioner Dillard. Meeting adjourned at 7:45.

/jac






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