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- Granite City Park District Minutes<br />
May 24, 2017<br />
MeeðCng cancelled due to Lack of Quorum <br />


Special Meeting
May 31, 2017

AGENDA
ITEM:

I. Roll Call

President Harris called the special meeting to order at 7:00 p.m. Commissioners answering roll call were Craig Sykes, Ray Hoffman, Don Harris Ron Parente, and Ron Dillard. Also in attendance were Director of Parks and Recreation David Williams, Attorney Ryan Robertson, Golf Course Manager, Brian Stitch, Facilities Manager Justin Brinkmeyer, Secretary Nicole Harris.


II. MINUTES AND ATTACHMENTS OF THE REGULAR MEETING OF May 3, 2017 (Pages 34-40)

Motion to approve the minutes and attachments of the regular meeting of May 3, 2017, as presented, was made by Commissioner Ron Parente, second by Commissioner Ray Hoffman.

III. Committee Reports. (Page 41)

A. Finance Committee-Commissioner Ron Parente, Chairman.

There will be a committee meeting on June 14th at 6 p.m.

B. Engineering Committee- Commissioner Ron Dillard, Chairman.

No Report
C. Municipal Relations Committee-Commissioner Craig Sykes, Chairman.

No Report

D. Rules, Personnel Policies Committee-Commissioner Ray Hoffman, Chairman.

No Report
IV. FINANCE REPORT (Pages 42-56)

Motion to approve the Finance report, as presented, was made by Commissioner Ron Dillard, second by Commissioner Ray Hoffman. All Commissioners present voted “aye.” Motion carried.

V. TREASURER’S REPORT (Pages 57-78)

Motion to approve the Treasurer’s report, as presented, was made by Commissioner Ron Parente, second by Commissioner Ray Hoffman. All Commissioners present voted “aye”. Motion carried.


VI. COMMUNICATIONS

A. Request for use of facilities

1. Request from Harvest Community Church to hold summer youth activities at Centennial Pavilion during the summer of 2017 (Pages 79-80).

Motion to approve the request from Harvest Community Church to hold summer youth activities at Centennial Pavilion during the summer of 2017 was made by Commissioner Ron Dillard, second by Commissioner Ray Hoffman. All Commissioners present voted “aye”. Motion carried.


2. Request from Lincoln Place Heritage Association to hold events at the Lincoln Place Community Center in 2017 (Page 81).

Motion to approve the request from Lincoln Place Heritage Association to hold events at the Lincoln Place Community Center in 2017 was made by Commissioner Ron Parente, second by Commissioner Ray Hoffman. All Commissioners present voted “aye”. Motion carried.


B. Other Communications

1. Thank you letter from the Food for Families Committee for help with the 2017 food drive. (Page 82)

2. Thank you letter from Judy Curry (Page 83)

3. Thank you letter from the United Way for donation of Golf passes for Labor fundraiser. (Page 84)

4. Thank you letter from Hope Lutheran Church for us of the Ice rink for annual sunrise service. (Page 85).


VII. OLD BUSINESS

None.


VIII. NEW BUSINESS

1. Discussion and possible action regarding amending the 2017 PEP grant application. (to be provided)

Dave Williams, Director of Parks and Recreation, discussed some steps that will need to take place. Dave proposed change to the 2017 PEP Grant. Total funding available $150,950. Currently approved funding for the 2017 PEP Grant is Locker room project $85,771 and pool project $65,179. The proposed change is Locker Room Project $140,781 and Pool project $10,169 (baby pool project).

Following discussion by the Board, Motion to direct Dave Williams, Director of Parks and Recreation, to request amendments to the 2017 PEP Grant was made by Commissioner Ron Parente, second by Commissioner Craig Sykes. All Commissioners present voted “aye.” Motion carried.

2. Resolution to accept lowest responsible bidder for Wilson Park Ice Rink annex project. (to be provided)

Motion to read the Resolution to accept lowest responsible bidder for Wilson Park Ice Rink annex project was made by Commissioner Don Harris, second by Craig Sykes. All Commissioners present voted “aye.” Motion carried. Attorney Ryan Robertson then read the Resolution and following the reading, a Motion to approve the Resolution, as presented, was made by Commissioner Ron Parente, second by Commissioner Ron Dillard. All Commissioners present voted “aye.” Motion carried.

3. Resolution authorizing the hiring of Hughes & Associates for Accounting Services. (Pages 86-90)

Having received a copy of the Resolution to authorize the hiring of Hughes & Associates for Accounting Services in our Agenda Packet, reading and understanding same, a Motion to approve the Resolution, as presented, was made by Commissioner Ron Dillard, second by Commissioner Don Harris. All Commissioners present voted “aye.” Motion carried.

4. Resolution to enter into agreement with the State of Illinois Local Government Health Plan to provide employee Health Coverage. (Pages 91-104)

Having received a copy of the Resolution to enter into agreement with the State of Illinois Local Government Health Plan to provide employee Health Coverage in our Agenda Packet, reading and understanding same, a Motion to approve the Resolution, as presented, was made by Commissioner Ron Dillard, second by Commissioner Ray Hoffman. All Commissioners present voted “aye.” Motion carried.

5. List of recommended new hires. (Pages 105-106)

Motion to approve the list of recommended new hires was made by Commissioner Ron Dillard, second by Ray Hoffman. All Commissioners voted “aye.” Motion carried.

IX. MAINTENANCE REPORT. (Page 107)

Duly Noted


X. RECREATION REPORT. (Page 108)

Duly Noted

XI. POOL REPORT. (Page 109)

Facilities Manager, Justin Brinkmeyer, reported that the baby pool has been sandblasted, patched and repainted. He stated that he is very pleased with the results.

XII. CONCESSION REPORT. (Page 110)

Duly Noted

XIII. ICE RINK REPORT. (Page 111)

Facilities Manager, Justin Brinkmeyer, stated to the Board that he has started getting a head start on scheduling process. He stated that we should start getting signed contracts.

XIV. GOLF COURSE REPORT. (Page 112).

Golf Course Manager, Brian Stitch, reported that the golf course was closed for 11 straight days, which included the first 9 days of May. Ground crew has done a fantastic job getting the Greens looking the “best in the area.” Tournaments are well underway.

XV. DIRECTOR’S REPORT.

The planning for the Patriots In The Park celebration is going well. We currently have about $30,000 in contributions which is about on pace towards our $40,000 goal. The sponsor incentives this year will include beach towels, flash lights and stainless steel tumblers and should be going out by the 22nd of June. The bands have been secured and the stage and sound contracts are all completed. Thanks to a new sponsor we have been able to put the parachute demonstration back into the main show. The car show, 5K run/walk, Softball tournament, Sunday evening gospel concert and house decorating display are all going as scheduled. We are a little slow on vendors for the county fair days but still working on it. Total event schedules will be ready by our next board meeting.

I have been in contact with Madison County Community Development regarding a press release and photo with Madison County Representatives for the new shelters. I am tentatively planning on Tuesday June 13th. Please let me know if you would like to attend and what time of the day works best.

The Friends of the Library Book sale begins tomorrow and will end Saturday June 3rd at noon.

All summer programs are scheduled to begin next week Monday, June 5th. The Summer Recreation Program will be picking up and dropping off at diamond #5 this year due to pending construction at the ice rink.
All business concluded. Motion to adjourn was made by Commissioner Ray Hoffman, second by Commissioner Ron Dillard. Meeting adjourned at 7:35 p.m.



If prospective attendees require an interpreter or other access accommodation needs, please contact the Granite City Park District Office at 618-877-3059 no later than 72 hours prior to the commencement of the meeting to arrange accommodations.



NOTICE OF CALL OF SPECIAL MEETING


PLEASE TAKE NOTICE that there will be a special meeting of the Board of Commissioners of the Granite City Park District at the Granite City Park District office in Wilson Park, 2900 Benton Avenue, in Granite City, IL, at 1:00pm on Wednesday, June 21, 2017 for the purpose of:

Consideration of

THE TENTATIVE COMBINED ANNUAL BUDGET AND APPROPRIATION ORDINANCE APPROPRIATING SUCH SUMS OF MONEY AS MAY BE DEEMED NECESSARY TO DEFRAY ALL NECES¬SARY EXPENSES AND LIABILITIES OF THE GRANITE CITY PARK DISTRICT, GRANITE CITY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING MAY 1, 2017 AND ENDING APRIL 30, 2018 AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SUCH APPROPRIA¬TIONS ARE MADE, AND THE AMOUNT APPROPRIATED FOR EACH OBJECT OR PURPOSE.



Call for public Hearing on July 12th at 6:30pm, on the tentative Budget and Appropriation Ordinance for the fiscal year 2017–2018



Dated this 19th day of June, 2017.





Don Harris, President
Granite City Park District








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