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AGENDA
REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS
GRANITE CITY PARK DISTRICT

Wednesday, August 27 , 2014 7:00 PM

I. ROLL CALL

II. MINUTES AND ATTACHMENTS OF THE REGULAR
MEETING OF AUGUST 13, 2014 ..........................................................................pages216-221

III MINUTES AND ATTACHMENTS OF THE CLOSED SESSON
OF AUGUST 13, 2014………………………………………………PREVIOUSLY PROVIDED

IV. COMMITTEE REPORTS .........................................................................................page 222

V. FINANCE REPORT...................................................................................................pages 223-241

VI. TREASURER’S REPORT ........................................................................................pages 242-262

VII. COMMUNICATIONS

A. Request for use of Facilities


1. Request from Madison County Clerk Debra Ming-Mendoza
To use the ice rink for polling places on November 4, 2014………………………………………………………..………..page 263

2. Request from Thomas Gridnstaff and Christian Burkett
to hold Amtgard games at Loman Park on Saturdays
from 1pm-5pm……………………………………………………page 264

3. Request from Girl Scout Troop 143 to use Lincoln Place
Community center for meetings…………………………………page 265

4. Request from First Assembly of God to Hold Bike Rally
In Wilson Park on Saturday, September 13, 2014……………….page 266

5. Request from Harvest Community Church to hold 5k
Run/Walk on November 8th or November 15th………………….page 267




B. Other Communications

1. 2014 Patriots In The Park Financial Review………..pages 268-271

VIII. OLD BUSINESS

None


XI. NEW BUSINESS

None


X. MAINTENANCE REPORT ………………………….……..…...……page 272

XI. RECREATION REPORT .........................................................................pages 273-274

XII. POOL REPORT ……………………………………………...……...... page 275

XIII. ICE RINK REPORT ................................................................................ page 276

XIV. CONCESSION REPORT ....................................................................... page 277

XV. GOLF COURSE REPORT …………………..…………..……..…….. page 278

XVI. DIRECTOR’S REPORT




IF PROSPECTIVE ATTENDEES REQUIRE AN INTERPRETER OR OTHER ACCESS ACCOMMODATION NEEDS, PLEASE CONTACT THE GRANITE CITY PARK DISTRICT OFFICE AT 618-877-3059 NO LATER THAN 72 HOURS PRIOR TO THE COMMENCEMENT OF THE MEETING TO ARRANGE ACCOMODATIONS.


- GRANITE CITY PARK DISTRICT MINUTES

AUGUST 13, 2014


AGENDA
ITEM:

I. ROLL CALL

Vice President Ray Hoffman called the meeting to Order at 7:00 p.m. Commissioners answering Roll Call were Craig Sykes, Ray Hoffman, Don Harris and Ron Stern. Also in attendance were Director of Parks and Recreation David Williams and Secretary Judy Curry. President Ron Parente and Attorney Ryan Robertson unable to attend tonight’s meeting.

II. MINUTES AND ATTACHMENTS OF THE REGULAR MEETING OF JULY 23, 2014. (Pages 196 – 200).

Motion to approve the minutes and attachments of the regular meeting of July 23, 2014 was made by Commissioner Stern, second by Commissioner Sykes. All Commissioners present voted “aye”. Motion carried.

III. MINUTES AND ATTACHMENTS OF THE SPECIAL MEETING OF JULY 30, 2014. (Page 201).

Motion to approve the minutes and attachments of the Special meeting of July 30, 2014 was made by Commissioner Sykes, second by Commissioner Stern. All Commissioners present voted “aye”. Motion carried.

IV. COMMITTEE REPORTS. (Page 202).

A. FINANCE COMMITTEE – Ron Stern, Chairman.

No report.

B. ENGINEERING COMMITTEE – Don Harris, Chairman.

No report.

C. MUNICIPAL RELATIONS – Craig Sykes, Chairman.

No report.



D. RULES, PERSONNEL POLICY – Ray Hoffman, Chairman.

No report; however, Director Williams requested the Board allow Recreation Supervisor Shelly Shipley an opportunity to address the Board regarding a personnel matter in Closed Session.

A Motion to go into Closed Session to discuss a personnel matter was made by Commissioner Stern, second by Commissioner Sykes. All Commissioners present voted “aye”. Moved to Closed Session at 7:05 p.m.

A Motion to return to Open Session following conclusion of Closed Session discussion was made by Commissioner Stern, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried and returned to Open Session at 7:15 p.m.

V. COMMUNICATIONS

A. Request for use of Facilities.

1. Request from Madison County Clerk, Debra Ming-Mendoza, to use Lincoln Place Center and Brown Recreation Center for polling places on November 4, 2014. (Pages 203 – 204).

Motion to approve the request from Madison County Clerk, Debra Ming-Mendoza, as presented, was made by Commissioner Sykes, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

2. Request from Thomas Grindstaff and Christian Burkett to hold Amtgard games at Loman Park on Saturdays from 1 p.m. – 5 p.m. (Page 205).

Director Williams would recommend approval of this request on a week to week basis and as long as the group would agree to sign a waiver if the Board intends to approve the request. This group is a national organization and is a medieval game complete with rubber swords.

Following discussion by the Board, concerns about possible ties to cults or demonic groups, etc. Director Williams will discuss further with Thomas Grindstaff and Christian Burkett to provide more details of the Amtgard games and report back to the Board.

Commissioner Stern makes a Motion to table the discussion pending further research and ask that this request be presented back to the Board for vote at the next meeting, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried and no further action taken.

3. Request from Alfresco Productions to hold Blue Collar Blues and BBQ Festival at Civic Park on Saturday, September 6, 2014. (Page 206).

Director Williams recommends approval of this request and noted the event will be held the same day as the Cross Country meet. As long as the stage is available there should be no problem accommodating the request.

Motion to approve the request from Alfresco Productions, as presented, was made by Commissioner Sykes, second by Commissioner Stern. All Commissioners present voted “aye”. Motion carried.

4. Request from Granite City High School to use Wilson Park for the Granite City Cross Country Invitational on Saturday, September 6, 2014. (Page 207).

Director Williams recommends approval of this annual event and anticipates at least 1,000 participants.

Motion to approve the request from Granite City High School, as presented, was made by Commissioner Stern, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

B. Other Communications

1. Request from Laura Dochwat to have a bounce house at Shelter #6 on Sunday, August 17, 2014. (Page 208.

Director Williams recommends approval of this request and noted that all required documentation has been made available and the facility is available on the date requested.

Motion to approve the request from Laura Dochwat, as presented, was made by Commissioner Stern, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

VI. OLD BUSINESS

None.
VII. NEW BUSINESS

A. Resolution authorizing the hiring of Hughes & Associates to conduct the 2013 / 2014 Audit. (Pages 209 – 215).

Director Williams informed members of the Board that an increase of $250 is included and not unexpected.

Having received a copy of the Resolution authorizing the hiring of Hughes & Associates to conduct the 2013 / 2014 audit in our Agenda packet, reading and understanding same, a Motion to adopt the Resolution as presented was made by Commissioner Stern, second by Commissioner Harris. All Commissioners present voted “aye”. Motion carried.

VIII. DIRECTOR’S REPORT.

A. The current policy for gazebo rental provides for rentals to begin on the first day of January for the calendar year. This presents a problem for those couples who are trying to plan for weddings which are primarily held in the Spring. It is recommended that the policy be changed to allow the gazebo rentals to be handled one year in advance of the event (i.e.: you would be able to rent the gazebo on August 15, 2014 for a wedding to be held on August 15, 2015). A formal request will be presented to the Board for a change in the Gazebo Rental Policy currently observed at the next meeting.

B. On August 6th, Recreation Supervisor Shelly Shipley, Commissioner Craig Sykes and Director Dave Williams met with Shelby Myatt about the possibility of hosting a Soccer Camp for special needs children. Several parents in the area have participated in a special needs baseball program in Edwardsville and the kids had a great time, but there were no soccer programs in the area. Ms. Myatt feels they would have approximately 25 participants in the program. Initial plans are for a 4 week program to begin on Saturday, September 13th from 11 a.m. to noon. We are currently working with other parents to make final plans. This group will use the program name of “Granite City Adaptive Sports” program. Additional information will be made available to the Board in future meetings.

C. The final concert to be held at the Park was scheduled for Thursday, August 14th with the band to be announced; however, with the very low turnout over the summer we will not be holding the final concert and will look to the fall where planned advertising can be utilized.

D. “Cloudy with a Chance of Meatballs II” scheduled for August 8th was cancelled due to weather concerns. We will re-schedule for the end of August or early September at no additional expense.




All business concluded, a Motion to adjourn was made by Commissioner Sykes, second by Commissioner Harris. Meeting adjourned at 7:30 p.m.

/ja


IF PROSPECTIVE ATTENDEES REQUIRE AN INTERPRETER OR OTHER ACCESS ACCOMMODATION NEEDS, PLEASE CONTACT THE GRANITE CITY PARK DISTRICT OFFICE AT 618-877-3059 NO LATER THAN 72 HOURS PRIOR TO THE COMMENCEMENT OF THE MEETING TO ARRANGE ACCOMMODATIONS.

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Agenda
Engineering Committee Meeting
Granite City Park District Board of Commissioner
Thursday, September 4, 2014 7:00pm

I. Roll Call

II. Discussion regarding the Niedringhaus School property.



III. Adjourn








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