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GRANITE CITY PARK DISTRICT MINUTES
November 28, 2017

AGENDA
ITEM:

I. Roll Call

Commissioner Don Harris called the meeting to order at 7:00 p.m. Commissioners answering roll call were Don Harris, Craig Sykes, Ron Parente, Ray Hoffman and Ron Dillard. Also in attendance were Director of Parks and Recreation David Williams, Attorney Eric Robertson and Ryan Robertson, Recreation Manager Shelly Shipley, Maintenance Supervisor Brad Boone, Facilities Manager Justin Brinkmeyer, and Secretary Nicole Harris.

II. Public hearing concerning the intent of the Board of Park Commissioners to sell not to exceed $60,000 General Obligation Park Bonds for the payment of land condemned or purchased for parks, for the building, maintaining improving and protecting of the same and the existing land and facilities of the District and for the payment of the expenses incident thereto.

MINUTES of a regular public meeting of the Board of Park Commissioners of the Granite City Park District, Madison County, Illinois, held at the Park District Board Office at Wilson Park, 2900 Benton Street, Granite City, Illinois, in said Park District at 7:00 o’clock P.M., on the 28th day of November, 2017.
* * *
The meeting was called to order by the President, and upon the roll being called, Donald Harris, the President, and the following Park Commissioners were physically present at said location: Granite City Park District Main Office.
The following Park Commissioners were allowed by a majority of the members of the Board of Park Commissioners in accordance with and to the extent allowed by rules adopted by the Board of Park Commissioners to attend the meeting by video or audio conference: .
No Park Commissioner was not permitted to attend the meeting by video or audio conference.
The following Park Commissioners were absent and did not participate in the meeting in any manner or to any extent whatsoever: .
At 7:02 o’clock P.M., the President announced that the next agenda item for the Board of Park Commissioners was a public hearing (the “Hearing”) to receive public comments on the proposal to sell not to exceed $60,000 General Obligation Park Bonds (the “Bonds”) for the payment of land condemned or purchased for parks, for the building, maintaining, improving and protecting of the same and the existing land and facilities of the District and for the payment of the expenses incident thereto, and explained that all persons desiring to be heard would have an opportunity to present written or oral testimony with respect thereto.
The President opened the discussion and explained that the reasons for the proposed issuance of the Bonds were as follows: for the payment of land condemned or purchased for parks, for the building, maintaining, improving and protecting of the same and the existing land and facilities of the District and for the payment of the expenses incident thereto.
Whereupon the President asked for additional comments from the Park Commissioners. Additional comments were made by the following: none.
Written testimony concerning the proposed issuance of the Bonds was read into the record by the Secretary and is attached hereto as Exhibit I.
None.
Whereupon the President asked for oral testimony or any public comments concerning the proposed issuance of the Bonds. Statements were made by the following:

Director of Park s and Recreation, Dave Williams reported on October 16th of this year the Park District discovered that one of the glulam support beams at the ice rink roof structure had a large crack that caused the facility to be forced to close until a resolution could be reached. The Park District solicited the assistance of an engineer who specializes in glulam beams and how they should be repaired. It was determined that the beam was damaged due to wind and would be submitted as an insurance claim. During the inspection the engineer noted that a number of other issues would need to be addressed avoid future problems. Therefore the Park District believed that it is in the best interest of the Citizens of the District that no more than $60,000 in General Obligation Bonds be issued to make necessary repairs while a specialized contractor and equipment are on site and to protect the investment in the facility.
The President then announced that all persons desiring to be heard had been given an opportunity to present oral and written testimony with respect to the proposed issuance of the Bonds.
Park Commissioner Ron Parente moved and Park Commissioner Ray Hoffman seconded the motion that the Hearing be finally adjourned.
After a full discussion thereof, the President directed that the roll be called for a vote upon the motion.
Upon the roll being called, the following Park Commissioners voted AYE: Park Commissioner Don Harris, Park Commissioner Craig Sykes, Park Commissioner Ray Hoffman, Park Commissioner Ron Parente and Park Commissioner Ron Dillard.
The following Park Commissioners voted NAY: .
Whereupon the President declared the motion carried and the Hearing was finally adjourned.
Other business not pertinent to the conduct of the Hearing was duly transacted at said meeting.
Upon motion duly made, seconded and carried, the meeting was adjourned.



III. MINUTES AND ATTACHMENTS OF THE REGULAR MEETING OF November 8, 2017 (page 490-493)

Motion to approve the minutes and attachments of the regular meeting of November 8, 2017, as presented, was made by Commissioner Ron Parente, second by Commissioner Ray Hoffman.


IV. Committee Reports. (page 494)

A. Finance Committee-Commissioner Ron Parente, Chairman.

No Report

B. Engineering Committee- Commissioner Ron Dillard, Chairman.

No Report
C. Municipal Relations Committee-Commissioner Craig Sykes, Chairman.

No Report

D. Rules, Personnel Policies Committee-Commissioner Ray Hoffman, Chairman.

No Report

V. FINANCE REPORT (pages 495-510)

Motion to approve the Finance Report, as presented, was made by Commissioner Ron Dillard, second by Commissioner Ray Hoffman. All Commissioners present voted “aye”. Motion carried.


VI. TREASURER’S REPORTS (pages 511-531)

Motion to approve the Treasurer’s Report, as presented was made by Commissioner Ron Parente, second by Commissioner Ray Hoffman. All Commissioners present voted “aye”. Motion carried.

VII. COMMUNICATIONS

A. Request for use of facilities

1. Request from Girl Scout Troop 176 to hold Trivia Night at the Brown Recreation Center on December 10, 2017 (page 532)

Motion to approve the Request from Girl Scout Troop 176 to hold Trivia Night at the Brown Recreation Center on December 10, 2017was made by Commissioner Ray Hoffman, second by Commissioner Craig Sykes. All Commissioners present voted “aye”. Motion carried.


B. Other Communications


None


VIII. NEW BUSINESS

1. Resolution to pay Lakeside Roofing Company for the Wilson Park Office roof project from the 2016 General Obligation Bond Funds (pages 533-534)

Motion to approve, as presented, was made by Commissioner Ron Dillard, second by Commissioner Ray Hoffman. All Commissioners present voted “aye.” Motion Carried.


2. Resolution to pay the Lakeside Roofing Company for the Wilson Park Maintenance building roof, fascia, soffit and gutter project from the 2016 General Obligation Bond Funds (pages 535-536).

Motion to approve, as presented, was made by Commissioner Ron Dillard second by Commissioner Craig Sykes. All Commissioners present voted “aye.” Motion Carried.

3. Discussion and possible action regarding the draft of the Granite City Park District Basic Financial Statements and Auditors Report for the year ending April 30, 2017 (pages 537-574).

Following discussion by all members of the board, motion to accept the Granite City Park District Basic Financial Statements and Auditor's Report for the year ending April 30, 2017 and authorize the Director to place on file with the State and County was made by Commissioner Ron Parente, and second by Commissioner Ray Hoffman. All commissioners present vote aye. Motion Carried

4. Ordinance No. 488 making a tax levy for the Granite City Park District for the fiscal year beginning May 1, 2017 and ending April 30, 2018 (pages 575-589).

Motion for Attorney Ryan Robertson to read Ordiance No. 488 making a tax levy for the Granite City Park District fiscal year beginning May 1, 2017 and ending April 30, 2018 was made by Commissioner Ron Parente, and second by Commissioner Ron Dillard. All Commissioners present voted “aye”. Motion Carried. Upon reading Ordinance by Title, motion to approve was made by Commissioner Ron Parente, second by Ray Hoffman. All Commissioners present voted “aye.” Motion Carried.

Motion to approve, as presented, was made by Commissioner Ron Parente second by Commissioner Ray Hoffman. All Commissioners present voted “aye.” Motion Carried.


5. List of Recommended New Hires (page 590).

Motion to approve, as presented, was made by Commissioner Ron Dillard second by Commissioner Ray Hoffman. All Commissioners present voted “aye.” Motion Carried.



IX. MAINTENANCE REPORT (page 591)
Duly Noted

X. RECREATION REPORT (page 592)
Duly Noted
XI. POOL REPORT (page 593)
Duly Noted
XII. ICE RINK REPORT (page 594)
Duly Noted
XIII. CONCESSION REPORT (page 595)
Duly Noted
XIV. GOLF COURSE REPORT (page 596)
Duly Noted

XV. DIRECTOR’S REPORT.

The Granite City Park District has once again received a grant from IPRF (Illinois Public Risk Fund) for safety equipment in the amount of $3,475. The funds will be used to purchase a garage door opener for the Zamboni garage, surveillance equipment at the golf course, security radios, barricades and misc. personal protective equipment. The application request was completed on Monday and funds should be sent by the end of the year.
The Park District has once again requested the United States Air Force band of Mid-America for the Patriots In The Park celebration. The band played in 2015 and was very well received. The request was submitted last week and should have confirmation by the end of the year if the group is available.
The contract and deposit for the rafter tail repair on the glulam beams at the ice rink was completed last week and the work started yesterday. The crew from Trillinium Dell has removed two of the sections and installed supports for the corners of the building. They have ordered materials and will fabricate the sections over the next two weeks. I anticipate the project completed in the next few weeks.
The preliminary paper work has been submitted to IPARKs for the wind damage to the ice rink roof structure. I spoke with our adjuster last week who is preparing a report for submission to the carrier. The initial claim was for just over $100,000 which included repairs to the glulam beam, shoring, engineering, loss of revenue (concessions, ice time and lessons) equipment rental, ice paint removal and re-install. I anticipate that we may have some misc. bills that may still occur. I believe that we should be receiving an initial payment soon to cover the cost of items the Park District has already paid.
After several calls by me and Facility manager Justin Brinkmeyer we were able to get a completion schedule for the locker room project from R & W Construction. As you will see in the attached schedule they are forecasting a final inspection just after Christmas. However, they have not been reliable in completing work in a timely manner up to this point. Both Justin and I have expressed our concerns and our lack of confidence with the contactor and the Park District architect Matt Loyet.
The Park District employee’s Christmas Party will be on Friday, December 15th at the Legacy Golf Course Lunch will be served at noon.




All business concluded. Motion to adjourn was made by Commissioner Ray Hoffman, second by Commissioner Ron Parente. Meeting adjourned at 7:21 p.m.



If prospective attendees require an interpreter or other access accommodation needs, please contact the Granite City Park District Office at 618-877-3059 no later than 72 hours prior to the commencement of the meeting to arrange accommodations.

/ndh




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